DocPlus® Registration enables registration of incoming and outgoing documents in the organisation, as well as internal documents, and their classification, distribution and distribution to employees for points of view, resolutions or information.
Both management and stakeholders in specific departments can easily track documents coming in and out of the organisation, with a clear indication of who is responsible for them.
For example, the sales department and management are directly interested in incoming RFPs for a prompt response, incoming documents from public authorities and following up on them, knowing that the response must be sent within a certain timeframe.

The application manages documents in a centralised way, allows control of records, including internal administrative documents, highlights the status of resolution and the responsible parties as well as the defined deadlines for resolution, ensuring a reduction of the time spent searching and retrieving documents.
Documents can be accessed regardless of the location of authorised users. This is made possible by the system’s off-line working capabilities. Waiting times for action on urgent documents are thus eliminated.
Efficiency is also increased by using the real-time communication capability, from any location, with the people involved in the activity in question to exchange ideas, information and make decisions.
The application is integrated with modules from DocPlus® Basic for calling, for example, a centralised company database.

DocPlus Registration Benefits

  • Provides structured registration of documents and their classification by category: addresses, requests, information notes, referrals, offers, etc.; documents can be added in electronic format (files, scanned images)
  • Allows documents to be sent for information to interested parties, documents to be assigned for resolution or comments to be added by participants
  • Provides the ability to track the status of the document, the current person acting on the document, all actions performed on the document by each person
  • Provides timely access to own documents, those initiated or those received for resolution
  • Ensures that specific reports are obtained so that there is permanent control over incoming, outgoing and internal documents, depending on the originator and recipient, the status of the documents, the persons responsible for them or the date of registration
  • Allows, for each document, to track its path through the organization, the date of entry or exit, the actions taken on the document, the resolutions and the deadlines for resolution that have been set
  • Provides efficient mechanisms for searching the information in the system according to complex criteria
  • Reduces handling costs of specific registry documents
  • Enables better control of incoming and outgoing documents by assigning a unique registration number per organisation
  • Allows you to track the movement of the physical document within the organisation and specify the storage location
  • Access to the application is based on access rights and roles defined by the application administrator